Exhibit (46d) 02-17-2021 General Packet.pdf
24F-H051-REL · Department of Real Estate - H/C · 2024-06-21
Village at Rio Paseo Condominium Association www.villageatriopaseo.org
AAM Customer Service | 800.354.0257 AAM Afterhours Emergency | 866.553.8290
BOARD OF DIRECTORS MEETING: OPEN SESSION February 17, 2021 at 5:30 PM Zoom
Board of Directors Meetings are scheduled for the Board to conduct Association business and this is accomplished through a process of discussion, deliberation, and decision-making. Homeowner questions, comments, concerns and opinions are important to the Board and the homeowners in attendance should have an opportunity to be heard in this process. In order to ensure that all comments are heard, the Board has the authority to place reasonable time restrictions on those wanting to be heard, per ARS 33-1804 / 33-1248. The Board may not act on items brought forth in the Homeowner Forum but can set them for a future agenda item. Please know that prior to the Board taking a formal action on an item under discussion, the homeowners will have an opportunity to give their opinion.
OPEN SESSION AGENDA
1. Call to Order/Verification of Board Quorum - President
2. Review & Approval of Previous Meeting Minutes - Secretary
3. Financial Review - Treasurer January 2021
New Business – President 4. Landscape Update – controllers Ryan ABCScapes (Reserve Expense)
5. Dumpster Signs – Fast Signs $800
6. Insurance Policy Change a. Move to Bare Wall Policy
7. President’s Message
Old Business - President 8. Parking Striping Proposal – (Unbudgeted/Common Expense) a. TSS Enterprises b. Cactus Asphalt c. Road Runner 9. Tree removal proposal - (Budgeted $4,846 repair/replacement) a. ABC
10. Pigeon Proposal – (Unbudgeted/Pest Control Expense) a. The Pigeon Guy
11. Gate Contract – ($250/qtr. budgeted)
a. Gate Guys b. Genesis Gates
c. Signature- Current Vendor 12. Homeowner Forum – 2 minutes
Next Meeting Dates: 3rd Wednesday of Month • March 17, 2021 • April 21, 2021 • May 19, 2021 • June 23, 2021
13. Adjournment - President
Village at Rio Paseo Condominium Association c/o AAM, LLC 1600 W. Broadway Road, Suite 200, Tempe, AZ 85282
Wednesday, January 13th, 2021 – General Meeting
Meeting Held via Zoom not in person
General Session Minutes
Board Members Present AAM, LLC Representatives Charlotte Morgan, President Joanna Homer, Community Manager Sean Mc Carty, Secretary Jodi Roberts, Recording Secretary Kathleen Schwartz, Treasurer Michele Beauchamp, Director
Absent Tracy Blake, Vice President
Call to Order Charlotte Morgan called meeting to order at 5:37 p.m.
Approval of Minutes December 14th2020 Kathleen Schwartz, made a motion to approve the December 14th,2020 meeting minutes, Charlotte Morgan seconded the motion, the motion carried unanimously.
Financial Review Joanna Homer, Community Manager, reviewed financials from November 2020, with the Board.
New Business a. Landscape Proposals from ABC-Scapes: 1. #1000202 Removal/Replace Trees-Tabled
2. #1000203 Replace Plants - Kathleen Schwartz made a motion to approve the plant replacement proposal and Charlotte Morgan seconded the motion, the motion carried unanimously.
3. Backflow Repair Proposal - $1,570.42 -Sean McCarty made a motion to approve the backflow repairs. Charlotte Morgan seconded the motion. The motion carried, with four yes votes. Michelle Beauchamp abstained from voting.
4. #10000214 Drywell Rip Rap project $2,612.58 – Charlotte Morgan made a motion to approve the rip rap project, Sean McCarty seconded the motion, the motion carried with four yes votes. Michelle Beauchamp abstained from voting.
b. Gate Repairs -Tabled
c. Insurance Opinion-Tabled
Old Business d. Reserve Study Proposal a. Sean McCarty made a motion to approve the proposal from Association Reserves. Charlotte Morgan seconded the motion, the motion carried with four yes votes. Michelle Beauchamp abstained from voting. e. Parking Striping Proposal-Tabled a. Parking space clarification message from City of Goodyear regarding number of handicapped spaces allowed. f. Parking Enforcement-Discussion among the Board
Adjournment Charlotte Morgan, President, adjourned the meeting at 7:12 pm
Respectfully Submitted By,
Jodi Roberts
Jodi Roberts Recording Secretary for the Village at Rio Paseo Condominium Association
Village at Rio Paseo Balance Sheet Period 01/31/2021
Operating Reserve Total
Assets Operating Account 11000 Operating Checking 84,341.39 84,341.39
Total Operating Account 84,341.39 84,341.39
Reserve Account 11500 Reserve Fund Savings 55,607.95 55,607.95 11501 Reserve Fund Savings ICS 281,555.87 281,555.87
Total Reserve Account 337,163.82 337,163.82
Asset 11025 Utility Deposits 400.00 400.00
Total Asset 400.00 400.00
Total Assets 84,741.39 337,163.82 421,905.21
Liabilities & Equity Liability 20011 Accounts Payable - Due to Management Co. 170.00 170.00 22000 Prepaid Assessments 21,246.72 21,246.72
Total Liability 21,416.72 21,416.72
Equity 35101 Members' Equity-Prior Years 58,874.87 58,874.87 35201 Reserve Members' Equity-Prior Years 329,451.77 329,451.77 Current Year Surplus/(Deficit) 4,449.80 7,712.05 12,161.85
Total Equity 63,324.67 337,163.82 400,488.49
Total Liabilities & Equity 84,741.39 337,163.82 421,905.21
2/3/2021 3:10:29 PM
Village at Rio Paseo Budget Comparison Statement Posted 1/1/2021 To 1/31/2021 11:59:00 PM
Current Month Year to Date Annual Actual Budget Variance Actual Budget Variance Budget
Income Assessment Revenue 40005 Assessments 38,293.46 39,888.00 (1,594.54) 38,293.46 39,888.00 (1,594.54) 478,656.00 40025 Assessments - Builder 403.96 0.00 403.96 403.96 0.00 403.96 0.00
TOTAL Assessment Revenue 38,697.42 39,888.00 (1,190.58) 38,697.42 39,888.00 (1,190.58) 478,656.00
Other Operating Income 41001 HOA Transfer Fees 200.00 200.00 0.00 200.00 200.00 0.00 800.00 41015 Working Capital Fees 2,493.00 0.00 2,493.00 2,493.00 0.00 2,493.00 0.00 41025 Reserve Fund Fees 2,493.00 0.00 2,493.00 2,493.00 0.00 2,493.00 0.00 42001 Late Fee 64.41 0.00 64.41 64.41 0.00 64.41 0.00 42002 Late Fee Interest 5.48 0.00 5.48 5.48 0.00 5.48 0.00 42005 CC&R Violation 300.00 0.00 300.00 300.00 0.00 300.00 0.00 42045 FOB / Gate / Key Income 50.00 0.00 50.00 50.00 0.00 50.00 0.00 49001 Transfers to Reserve Fund (5,177.00) (5,177.00) 0.00 (5,177.00) (5,177.00) 0.00 (62,124.00) 49002 Transfer of Reserve Fund Fees (2,493.00) 0.00 (2,493.00) (2,493.00) 0.00 (2,493.00) 0.00
TOTAL Other Operating Income (2,064.11) (4,977.00) 2,912.89 (2,064.11) (4,977.00) 2,912.89 (61,324.00)
TOTAL Income 36,633.31 34,911.00 1,722.31 36,633.31 34,911.00 1,722.31 417,332.00
Expense Contracted Services 55002 Trash Collection Contract 2,087.21 1,500.00 (587.21) 2,087.21 1,500.00 (587.21) 18,000.00 55003 Cable Contract 209.47 195.00 (14.47) 209.47 195.00 (14.47) 2,340.00 55006 Street Sweeping Contract 0.00 200.00 200.00 0.00 200.00 200.00 800.00
2/3/2021 3:11:02 PM
Village at Rio Paseo Budget Comparison Statement Posted 1/1/2021 To 1/31/2021 11:59:00 PM
Current Month Year to Date Annual Actual Budget Variance Actual Budget Variance Budget
55014 Gate Maintenance Contract 0.00 250.00 250.00 0.00 250.00 250.00 1,000.00 55016 Fire Monitoring Contract 979.92 1,627.00 647.08 979.92 1,627.00 647.08 19,524.00 55022 Janitorial Contract 395.00 390.00 (5.00) 395.00 390.00 (5.00) 5,705.00 55025 Landscape Contract 2,660.00 3,750.00 1,090.00 2,660.00 3,750.00 1,090.00 45,000.00 55026 Tot Lot Maintenance Contract 0.00 80.00 80.00 0.00 80.00 80.00 320.00 55028 Gate Programming 0.00 105.00 105.00 0.00 105.00 105.00 420.00 55032 Pool & Spa Maintenance Contract 179.38 389.00 209.62 179.38 389.00 209.62 5,865.00 55033 Security & Fire Inspection 0.00 0.00 0.00 0.00 0.00 0.00 700.00 55035 Management Contract 1,296.00 1,296.00 0.00 1,296.00 1,296.00 0.00 15,552.00 55048 Lighting Contract 0.00 300.00 300.00 0.00 300.00 300.00 1,200.00 55072 Fitness Equipment Maintenance Contract 0.00 175.00 175.00 0.00 175.00 175.00 700.00 55115 Exterminating Contract 395.00 375.00 (20.00) 395.00 375.00 (20.00) 4,500.00
TOTAL Contracted Services 8,201.98 10,632.00 2,430.02 8,201.98 10,632.00 2,430.02 121,626.00
General & Administrative 51035 Postage & Copies 404.20 500.00 95.80 404.20 500.00 95.80 4,900.00 51046 Gate/Key Expense 0.00 300.00 300.00 0.00 300.00 300.00 1,200.00 51065 Insurance 4,276.94 2,532.00 (1,744.94) 4,276.94 2,532.00 (1,744.94) 30,384.00 51125 Meeting & Community 75.00 75.00 0.00 75.00 75.00 0.00 425.00 51155 Legal Fees - General 567.00 600.00 33.00 567.00 600.00 33.00 2,400.00 51156 Legal Fees - Collections 0.00 400.00 400.00 0.00 400.00 400.00 800.00 51165 Taxes, Licenses & Fees 0.00 0.00 0.00 0.00 0.00 0.00 210.00 51167 Income Taxes - State 0.00 0.00 0.00 0.00 0.00 0.00 50.00 51170 Permits/Inspections 0.00 0.00 0.00 0.00 0.00 0.00 495.00
2/3/2021 3:11:02 PM
Village at Rio Paseo Budget Comparison Statement Posted 1/1/2021 To 1/31/2021 11:59:00 PM
Current Month Year to Date Annual Actual Budget Variance Actual Budget Variance Budget
51175 Bank Charges 0.00 0.00 0.00 0.00 0.00 0.00 10.00 51195 CPA Services 0.00 0.00 0.00 0.00 0.00 0.00 795.00 51205 Reserve Study 1,115.00 3,000.00 1,885.00 1,115.00 3,000.00 1,885.00 3,000.00
TOTAL General & Administrative 6,438.14 7,407.00 968.86 6,438.14 7,407.00 968.86 44,669.00
Repairs & Maintenance 53005 Common Area Maintenance 435.00 1,000.00 565.00 435.00 1,000.00 565.00 12,000.00 53027 Janitorial Supplies 0.00 45.00 45.00 0.00 45.00 45.00 540.00 53035 Electrical & Lighting Maintenance 0.00 200.00 200.00 0.00 200.00 200.00 800.00 53048 Fire Monitoring Repairs 0.00 650.00 650.00 0.00 650.00 650.00 1,300.00 53055 Pest Control 0.00 0.00 0.00 0.00 0.00 0.00 585.00 53108 Roof Repair 0.00 1,000.00 1,000.00 0.00 1,000.00 1,000.00 4,000.00 53205 Pool / Spa Repairs & Maintenance 0.00 100.00 100.00 0.00 100.00 100.00 2,850.00 53215 Pool / Spa Supplies & Chemicals 114.94 100.00 (14.94) 114.94 100.00 (14.94) 2,650.00 53305 Landscape - Other 400.00 150.00 (250.00) 400.00 150.00 (250.00) 2,700.00 53316 Irrigation Repair 661.71 250.00 (411.71) 661.71 250.00 (411.71) 3,350.00 53325 Plant & Tree Replacement 0.00 0.00 0.00 0.00 0.00 0.00 4,846.00 53331 Pre/Post Emergent 0.00 870.00 870.00 0.00 870.00 870.00 2,110.00 53335 Winter Overseeding 0.00 0.00 0.00 0.00 0.00 0.00 2,750.00 53345 Tree Pruning 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 53358 Turf Aeration 0.00 0.00 0.00 0.00 0.00 0.00 600.00 53405 Gate Maintenance & Repairs 626.38 650.00 23.62 626.38 650.00 23.62 7,800.00 53507 Rec Center Equipment Repairs 0.00 650.00 650.00 0.00 650.00 650.00 1,650.00 53515 Backflow Inspection 215.60 0.00 (215.60) 215.60 0.00 (215.60) 350.00
2/3/2021 3:11:02 PM
Village at Rio Paseo Budget Comparison Statement Posted 1/1/2021 To 1/31/2021 11:59:00 PM
Current Month Year to Date Annual Actual Budget Variance Actual Budget Variance Budget
TOTAL Repairs & Maintenance 2,453.63 5,665.00 3,211.37 2,453.63 5,665.00 3,211.37 56,881.00
Utilities 52005 Electricity 2,557.12 510.00 (2,047.12) 2,557.12 510.00 (2,047.12) 42,114.00 52007 Electricity - Streets 616.90 615.00 (1.90) 616.90 615.00 (1.90) 7,380.00 52026 Water - Landscape 732.44 1,320.00 587.56 732.44 1,320.00 587.56 25,445.00 52028 Water & Sewer - Residential 10,011.80 8,400.00 (1,611.80) 10,011.80 8,400.00 (1,611.80) 100,800.00 52045 Gas 0.00 400.00 400.00 0.00 400.00 400.00 3,600.00 52055 Telephone 1,171.50 1,240.00 68.50 1,171.50 1,240.00 68.50 14,817.00
TOTAL Utilities 15,089.76 12,485.00 (2,604.76) 15,089.76 12,485.00 (2,604.76) 194,156.00
TOTAL Expense 32,183.51 36,189.00 4,005.49 32,183.51 36,189.00 4,005.49 417,332.00
Current Year Surplus / (Deficit) 4,449.80 (1,278.00) 5,727.80 4,449.80 (1,278.00) 5,727.80 0.00
2/3/2021 3:11:02 PM
Village at Rio Paseo Budget Comparison Statement Posted 1/1/2021 To 1/31/2021 11:59:00 PM
Current Month Year to Date Annual Actual Budget Variance Actual Budget Variance Budget
Income Reserve Income 85001 Reserve Interest 42.05 44.19 (2.14) 42.05 44.19 (2.14) 534.23 89001 Transfers from Operating Fund 5,177.00 5,177.00 0.00 5,177.00 5,177.00 0.00 62,124.00 89002 Transfers of Reserve Fund Fees 2,493.00 0.00 2,493.00 2,493.00 0.00 2,493.00 0.00
TOTAL Reserve Income 7,712.05 5,221.19 2,490.86 7,712.05 5,221.19 2,490.86 62,658.23
TOTAL Income 7,712.05 5,221.19 2,490.86 7,712.05 5,221.19 2,490.86 62,658.23
Expense Reserve Expense 91028 Paint - Wrought Iron 0.00 5,411.00 5,411.00 0.00 5,411.00 5,411.00 5,411.00 91029 Gate Operators 0.00 5,411.00 5,411.00 0.00 5,411.00 5,411.00 5,411.00 91041 Pool/Spa Equipment 0.00 8,117.00 8,117.00 0.00 8,117.00 8,117.00 8,117.00 91080 Spa Heater Replacement 0.00 3,163.00 3,163.00 0.00 3,163.00 3,163.00 3,163.00 91151 Crack Fill 0.00 1,624.00 1,624.00 0.00 1,624.00 1,624.00 1,624.00 92002 Pool Deck 0.00 4,725.00 4,725.00 0.00 4,725.00 4,725.00 4,725.00
TOTAL Reserve Expense 0.00 28,451.00 28,451.00 0.00 28,451.00 28,451.00 28,451.00
TOTAL Expense 0.00 28,451.00 28,451.00 0.00 28,451.00 28,451.00 28,451.00
Current Year Surplus / (Deficit) 7,712.05 (23,229.81) 30,941.86 7,712.05 (23,229.81) 30,941.86 34,207.23
2/3/2021 3:11:02 PM
ESTIMATE: 194 58448 Estimate Date: 2/4/2021 2:03:48PM Salesperson: Kacey McNemar FASTSIGNS GLENDALE Page 1 of 1 Entered By: Kacey McNemar 6020 West Bell Road E101 Phone: (602) 439-4242 Date Printed: 2/9/2021 11:54:27AM Glendale, AZ 85308 Fax: (602) 439-2360 Email: [email redacted]
Project Description: Dumpster signs Customer: AAM - Villages at Rio Paseo Condominium 1600 W Broadway Rd. Suite 200 Ordered by: Joanna Homer Tempe, AZ 85281 Phone: (602) 906-4902 Email: [email redacted]
PRODUCT DESCRIPTION QTY SIDES HxW UNIT COST TOTALS Print on Aluminum .08 UV Print on Aluminum .080. 4 1 18 x 12 $63.39 $253.56 Text: Example provided to model sign after; change the ironing board to a mattress in the blocked out circle Print on Aluminum .08 UV Print on Aluminum .080. 4 1 18 x 12 $63.39 $253.56 Color: White Text on Red background Text: "Break down all boxes. If full, please check other dumpster location" Example provided to model sign design and layout after. SET UP CHARGE 30 MIN. OF DESIGN TO SET UP 1 1 1x1 $46.50 $46.50 CUSTOMER FILE INSTALLATION Installing one of each sign on the 2 1 1x1 $97.75 $195.50 fence of each dumpster enclosure; customer will meet installers on site to show each location around the complex. 14870 W Encanto Blvd Goodyear, AZ 85395
TERMS: Payment due at time of order.
Custom signs are non-refundable. Line Item Total: $749.12 ESTIMATE RECEIVED/APPROVED BY: Tax Exempt Amt: $195.50 / / Subtotal: $749.12 X Taxes: $50.93 CUSTOMER SIGNATURE DATE Total: $800.05 P.O./Credit Card # Exp: / Deposit Required: $800.05
Bill To: AAM - Villages at Rio Paseo Condominiums Attention: Joanna Homer 1600 W Broadway Rd. Suite 200 Thank You for choosing Tempe, AZ 85281 FASTSIGNS Copyright © 2015 FASTSIGNS International, Inc More than fast. More than signs.™ SYSTEM\FASTSIGNS_CRYSTAL_Estimate-FII01 To: AAM LLC Contact: Joanna Homer Address: Phoenix, AZ USA Phone: 602-288-2655
Fax: 602-821-2334
Project Name: Village At Rio Paseo Bid Number: CA223022009 Project Location: 14870 West Encanto Boulevard Goodyear, Goodyear, AZ Bid Date: 2/10/2021
Line # Item Description Estimated Quantity Unit Unit Price Total Price
STRIPING: Pavement Markings Will Be Repainted To The 1.00 LS $750.00 $750.00 Existing Layout With 2-Coats Of Permanent Traffic Marking Paint. Includes 1-ADA VAN Stall With ADA Stencil, 1-ADA Pathway Yellow Hashed And 14 Perpendicular Parking Stalls In White With 12-Inch "VISITOR" Stencils In Each. Quoted Price Based On 1 Mobilization. Total Bid Price: $750.00
Notes: • Standard Terms and Conditions to follow. • All scheduling contingent upon mutual agreement of Owner and Cactus Asphalt. • Prices above based on completing each task in one mobilization. If an additional mobilization is required, charges may apply. • Quoted prices valid for 60 days unless otherwise noted. • Cactus is not responsible for notification, nor removal of vehicles and property from work areas. • Cactus will require this proposal with exclusions be included in any contractual agreement. • Unit prices above include all applicable state, county & local taxes for contracting. • In the event that quantities differ from above, billing will reflect agreed upon measured quantities. • EXCLUSIONS (Unless Otherwise Specified): Bonds, Permits, Plans, Engineering, Survey, Staking, Traffic Control, As-Builts, Testing, Inspection, Gradework, Landscape Areas, Weed Killer, Crack Routing, Crack-Sealing, Asphalt Patching, ABC or Landscape Materials, Vegetation Replacement, Preservative Seals, Prime Coat, Concrete Structures, Irrigation or Pipe Work, Utility Removal or Relocation, Drywells, Rip/Rap, Structural Backfill, New Signage, Parking Bumpers Removal or Replacement, Import, Export, Excavation, Subgrade Stabilization, Removal of Debris Generated by Other Trades, Erosion Control, Thickened Pavement Edge, Project Information Sign And Any Special Insurance Requirements.
ACCEPTED: CONFIRMED: The above prices, specifications and conditions are satisfactory Cactus Asphalt and hereby accepted.
Buyer:
Signature: Authorized Signature:
Date of Acceptance: Estimator: John Flores
2/10/2021 10:08:48 AM Page 1 of 1